Student Affairs - Announcement
📢 Announcement regarding online leave application for students
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I. To improve the problems of misentry, alteration, loss, and lengthy procedures caused by traditional paper applications, students applying forofficial leavemust now use online applications to improve administrative efficiency and implement sustainable policies.
II. Key system improvements:
(I) Real-time record keeping, with transparent and traceable procedures.
(II) Streamlined operations, saving manpower and paper, and improving efficiency.
(III) Unified approval and record mechanism to ensure the reasonableness of leave requests.
(IV) Students can designate a responsible teacher for approval, clarifying responsibilities.
III.Online leave applications are limited toofficial leave. For other types of leave (personal leave, sick leave, bereavement leave, menstrual leave, mental health adjustment leave), please continue to use the yellow student leave card.
IV. Scope and approval authority for official leave:
(I) Reasons:
- Official duties assigned by class, department, or administrative unit, part-time work, volunteer work, public service matters, participation in on-campus (off-campus) meetings, workshops, training, tests, celebrations, or individual consultations with teachers other than class advisors, counselors (dedicated counselors), or teachers responsible for student guidance and discipline.
- Official leave related to visits, inquiries, interrogations, court appearances, individual counseling measures, or military service as determined by social welfare or judicial authorities.
(II) Approval:
Within 1 day → Head of Student Affairs Section
Within 3 days → Dean of Student Affairs
Over 3 days → Principal
V. Frequently Asked Questions (FAQ):
[Teacher and student apply for leave simultaneously]: The processes are independent and do not affect each other.
[Multiple teachers request leave for the same student during the same period]: Please consolidate the requests and have a single teacher submit the application to avoid system conflicts.
[Can a leave request with errors be canceled?]: Both students and teachers can cancel a leave request before it is fully approved, and then reapply.
[Can applications be submitted in batches?]: Teachers can apply for multiple students in batches, but students can only apply for themselves.
VI. How to operate:
Official Leave Application Tutorial Video (Applicable to mobile and computer web browsers) | ||
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Official Leave Application Tutorial Manual (Applicable to mobile and computer web browsers) | ||
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VII. You can also download theXinhe Smart Campus APPon your mobile phone to apply for official leave online.
→ Select "Taoyuan City → NCUT I-Ping", the account and password are the same as the "Student Inquiry System / Teacher Grade Entry System".
📱 iOS Download:Click here to download
📱 Android Download:Click here to download
VIII. Selection of responsible teacher for official leave:
📍 For official duties in various department buildings, please select the Department Head.
📍 For makeup exam withdrawals, select the Examination Affairs Head or the makeup exam teacher.
📍 For sports events or preliminaries, select the Sports Section Head.
📍 For club activities, select the club advisor or the Activities Section Head.
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