Student Affairs - Announcement
📢 Announcement regarding online leave application for students
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I. To address issues such as misprints, alterations, loss, and lengthy processes caused by traditional paper applications, students applying forofficial leavemust now use the online application system to improve administrative efficiency and implement sustainable policies.
II. Key System Improvements:
(I) Real-time record keeping, ensuring process transparency and traceability.
(II) Streamlined operations, saving manpower and paper, and enhancing efficiency.
(III) Unified approval and record mechanism to ensure the reasonableness of leave requests.
(IV) Students can designate a responsible teacher for approval, clarifying responsibilities.
III.Online leave applications are exclusively forofficial leave. For other types of leave (personal, sick, bereavement, menstrual, mental health adjustment leave), please continue to use the yellow student leave form.
IV. Scope and Approval Authority for Official Leave:
(I) Reasons:
- Official duties assigned by class, department, or administrative unit, part-time work, volunteer work, public service, participation in on-campus (off-campus) meetings, workshops, training, tests, celebratory events, or individual consultations with class advisors, counseling office (dedicated counselor), or non-teaching staff responsible for guidance and discipline.
- Official leave for visits, inquiries, interrogations, court appearances, individual counseling measures, or military service-related matters as determined by social welfare or judicial authorities.
(II) Approval:
Within 1 day → Head of Student Affairs Section
Within 3 days → Dean of Student Affairs
Over 3 days → Principal
V. Frequently Asked Questions (FAQ):
[Teacher and student applying for leave simultaneously]: The processes are independent and do not affect each other.
[Multiple teachers requesting leave for the same student during the same period]: Please consolidate the requests and have a single teacher submit the application to avoid system conflicts.
[Can a leave form with errors be canceled?]: Both students and teachers can cancel a leave form before it is fully approved, and then reapply.
[Can applications be submitted in batches?]: Teachers can apply for multiple students in batches, while students can only apply for themselves.
VI. How to Operate:
Official Leave Application Tutorial Video (Applicable to Mobile and Computer Web Browsers) | ||
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Official Leave Application Tutorial Manual (Applicable to Mobile and Computer Web Browsers) | ||
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VII. You can also download theXinhe Smart Campus APPon your mobile phone to apply for official leave online.
→ Select "Taoyuan City → NTUT I-Lan", the account and password are the same as the "Student Inquiry System / Teacher Grade Entry System".
📱 iOS Download:Click here to download
📱 Android Download:Click here to download
VIII. Selection of Responsible Teacher for Official Leave:
📍 For official duties in academic buildings, please select the Department Head.
📍 For makeup exam withdrawals, select the Examination Affairs Head or the makeup exam teacher.
📍 For sports events or preliminaries, select the Sports Section Head.
📍 For club activities, select the club advisor or the Activities Section Head.
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{{ $t('FEZ003') }}2025-11-18
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